ABOUT VILLAGEREACH

VillageReach transforms health care delivery to reach everyone. We are driven by a vision of a world where each person has the health care needed to thrive. VillageReach’s goal is to reduce inequities in access to quality primary health care for 350 million people by 2030. We work with governments, the private sector, partners and communities to build responsive primary health care systems that deliver health products, information and services to the most under-reached. As a locally driven and globally connected organization, VillageReach has offices in the Democratic Republic of Congo, Kenya, Malawi, Mozambique and the United States.

Summary

The PHEOC Senior Project Officer will play a key role in supporting the PHEOC’s (Public Health Emergency Operations Center) Project Manager in the successful execution of PHEOC operationalization project. This position is responsible for providing administrative, logistical, and operational support to ensure smooth and effective project implementation.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

Project Support:

Assist the PHEOC Project Manager in planning, organizing, and coordinating the implementation of PHEOC operationalization project.

Help manage project timelines, deliverables, and key milestones, ensuring that all activities align with established objectives.

Maintain and update project schedules, budgets, and resources as directed by the Project Manager.

Collaborate with PHEOC Project Manager and other VillageReach programs to ensure the integration of digital health solutions, such as AlôVida, into PHEOC activities.

Support the incorporation of transportation solutions for emergency response and operational logistics to strengthen the effectiveness of public health emergency responses.

Communication and Coordination:

Support the meeting coordination, including scheduling, preparing agendas, and taking minutes for project meetings and briefings.

Assist with communication of project updates, milestones, and deliverables to relevant stakeholders.

Documentation and Reporting:

Support the Project Manager in tracking project progress, collecting data, and preparing progress reports for management and stakeholders.

Maintain project documentation, ensuring all records are up to date and easily accessible.

Assist in preparing presentations, reports, and other documents required for project-related meetings.

In collaboration with the PHEOC Program Manager, other relevant VillageReach team members, and key stakeholders, identify and promote best practices by researching, documenting, and sharing effective strategies in public health emergency response and PHEOC operations.

Logistical Support:

Support the logistics for project activities, including procurement of materials, scheduling trainings, and supporting the setup and delivery of public health emergency preparedness activities.

Support the organization and execution of training sessions, exercises, and simulations, as needed.

Risk and Issue Management:

Assist in identifying and addressing potential project risks and issues, ensuring they are documented and communicated to the Project Manager for resolution.

Support in mitigating challenges to keep the project on track

Business Development

Engage in Business Development activities for the organization linked to the climate and health unit as required.

Other Duties:

In addition, perform other tasks linked to the project or climate and health related as assigned by the Program Manager or any Senior Official (through the Program Manager) given the Matrix Management nature of the organization.

COMPETENCIES:

VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.

Achieving Great Results:

1. Risk Taking and Innovation

Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.

2. Business Judgement

Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.

3. Building Strong Teams

Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.

Setting Direction:

4. Compelling Communication

Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.

5. Resilient Self Leadership

Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability.

6. Stewardship and Personal Alignment

Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.

Bringing Others with You:

7. Influencing Leadership

Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.

8. Radical Partnership

Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.

9. Cultivates a Growth Mindset

Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.

10. Cultural Intelligence and Inclusion

Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education & Experience:

Bachelor’s degree or postgraduate qualification in Public Health, Emergency Management, Health Sciences, Project Management or a related field.

At least 5 years of experience working in emergency operations, public health, or health project management.

Demonstrated experience in project coordination or similar administrative role, preferably in public health or emergency response management.

Experience in working with government agencies or public health organizations.

Other Qualifications:

Established cultural competency in partnering with racial, cultural and linguistically diverse groups.

Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.

Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.

Proficiency in Portuguese and English for both written and verbal communication.

Environment and Physical Demands:

VillageReach employees typically work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences across our USA, Kenya and Country Offices and location of other global staff, we have established core collaboration hours between 6am Pacific Time and 18:00 South Africa Time (GMT+1) Monday through Thursday. All staff, regardless of location are expected to be available between these hours. During Daylight Savings Time, this allows for 12 hours per week (3 hours/day) of collaboration time and during Standard Time, 8 hours (2 hours/day). We do not hold cross-office meetings on Friday.

COMMITMENT TO DIVERSITY & INCLUSION:

VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most under-reached and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce.

APPLICATION INFORMATION:

This is an immediate hire and therefore resumes will be reviewed on a rolling basis until February 17th 2025. To apply, please submit your resume and a cover letter and relevant certificates to our online portal: http://www.villagereach.org/join-us/. In your cover letter, please address (1) Why you are interested in this position, (2) What is one reason you think you’d be a good fit for this position and, (3) what is one strength you would bring to this position?

Hiring Process:

The hiring process will include the following steps:

Review submitted applications
Conduct 20-30 minute screening interviews for shortlisted candidates
Conduct skills and value-based interviews for 3-5 candidates.
Request that top candidates submit a practical assessment (designed to take no more than two hours to complete). Sometimes the assignment will occur before the interview.
Conduct final interview if necessary
Request references 
Make offer 
Conduct background check

Only shortlisted candidates will be contacted, but candidates who proceed to step 2 will be notified if they are not chosen for step 3.

Safeguarding:

VillageReach is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom it engages. We expect everyone working with us to share this commitment through our code of conduct. All offers of employment will be subject to satisfactory references and appropriate screening checks, which may include criminal records. VillageReach participates in the Misconduct Disclosure Scheme and, in line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Benefits

Compensation & Benefits:

VillageReach has an established compensation structure that is based on the relevant market and internally transparent. The range for this position is $40,800 -$49,400 USD. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history. Please refer to our compensation overview on our website for more information and for more information on employee benefits.

VillageReach

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