Administrative Partner

May 27, 2023
$74000 - $139000 / year

Job Description

At Roche, we are passionate about transforming patients’ lives. Global Product Strategy (GPS) drives the business strategy at Roche from research to commercialization.

GPS collaborates closely with teams across the organization to bring new therapies to the market and maximize the launched product portfolio.

As an integral part of GPS, Oncology is accountable for more medicines either available for patients or in late stage development across various disease areas.

We foster a culture of accountability for delivering on commitments and continuous improvement, we hire and develop talented people from diverse backgrounds who together foster an inclusive and connected culture, we challenge the status quo, create engaging, effective processes to add value and simplify work for ourselves and others.

Position Summary

As a member of the Administrative Professional team (AP Satellite), our focus is to enable business partners to operate at their highest efficiency, being responsive to change and fit for the future.

We are growing to be a self-organized team and partnering to deliver better outcomes.

We provide tailored team operations and foundational administrative support to individuals and teams across Oncology, ensuring continuity and coordination of work.

As a communicative, proactive assistant, you will carry out tasks with minimal direction, making recommendations and ultimately finding solutions.

Mindset and Behavior Profile:

Agile mindset (speed, stability, flexibility) – works according to and brings in the agile mindset concept in daily operations, embracing transparency, candor, inputs and feedback.

Customer Centric Mindset – Internal and external
A creative and growth mindset
High willingness to take ownership, can-do mindset
Comfortable in giving and receiving feedback
Manage Change

Capabilities Required:
Enterprise thinking-act on behalf of the enterprise, lead with inclusion, build company reputation.

Comfort with challenging the status quo, influencing change and navigating a global network, embracing the work in self-organized teams and proactively contributing to improving the AP community.

Strong collaboration, communication, facilitation skills, negotiation and influence abilities, presentation skills.
Superior and independent judgement and discretion with sensitive, confidential and proprietary information.
Ability to build trust and confidence with colleagues.

Seek to simplify and prioritize and act with urgency – exemplify the behaviors of focusing upon the right work, taking smart risks, speaking up and challenging, fostering learning and creativity and collaborating and building networks.

Business Operations tasks:

Actively participating in meetings, promoting new ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues.

Acting in a professional and exemplary manner whilst supporting change management activities.
Virtual collaboration within Oncology satellite and wider teams (Google and Roche tools).
Work Package / Project Coordination – ability to prioritize and develop solutions.
Contribute and strengthen agile practices within the team, e.g. by taking on occasional scrum master responsibilities, preparing team stand-ups, retrospectives and more.
Foundational Administrative support tasks
General administrative support via intake tool (shared inbox): meeting logistics, recruitment, contract and compliance support.
MyBuy knowledge is a plus. (open and process with purchase orders to ensure accuracy of payments)
Who you are
High School Diploma or equivalent with at least 5 years previous administrative or related experience that includes supporting a senior leader of an organization or an Associate’s Degree with 3 years administrative or related experience or a Bachelor’s Degree with 1 year of administrative or related experience (Participation in an approved college internship program may be considered in lieu of experience)

You have good verbal and written communication skills – fluency in English is a requirement, additional language skill (German and French) is a plus.

You have experience working in diverse and complex organizational cultures and structures, you are embracing the concept of constantly adapting to support Roche’s 10 year ambitions.

You are tech savvy and proficient with technology applications and enjoy exploring new digital tools. You have strong Google Suite skills.

You have strong organizational skills and attention to detail and have the ability to track and manage projects through to completion.

You maintain a collaborative, professional, highly responsive, and team-oriented approach to the workplace.
You are able to work independently and with a team effectively.

You have an ability to see the big picture and incorporate problem solving, critical thinking and tactical execution into your daily work.

You maintain calm in a fast-paced environment with an ability to multitask and prioritize numerous projects.
You are convinced that skills and capabilities are as important as mindsets, behaviors and culture and create an environment of curiosity and collaboration
You maintain confidentiality and discretion.
Are you ready to apply?
The expected salary range for this position based on the primary location of California is $74K – $139K. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits
Relocation benefits are not eligible for this job posting.
Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us.

Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.

Genentech requires all new hires to be fully vaccinated against COVID-19 as of their start date.

This requirement is a condition of employment at Genentech, and it applies regardless of whether the position is located at a Genentech campus or is fully remote.

If you are unable to receive the vaccine due to a disability or serious medical condition, or because it is prohibited as a result of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.