Executive Assistant

May 27, 2023
$20 - $28 / hour

Job Description

Johnson & Johnson Innovation is recruiting for an Executive Assistant to be located in San Francisco, CA.
The Executive Assistant position will provide administrative support to the Global Head of JLabs. This includes coordination of daily schedules, meetings, agendas, presentations, travel arrangements, and expense reports for the executive. It will also include support and coordination for key members of the J&J Innovation €“ Innovation Center and, as needed J&T Innovation CA organization.
This is a demanding, high visibility role, and will interface with senior leaders inside and outside of J&J. The candidate must have excellent administrative, coordination, and communication skills and be capable of working independently as the Global Head of JLabs will be traveling or meeting with external parties most of the time. Attention to detail is a must, as is the ability to maintain confidentiality. The candidate will be working in a fast-paced, global environment. Advanced computer skills including word processing, spreadsheet, presentation and database software will be used every day. Candidates should possess strong interpersonal skills, leadership, negotiation, analytical and problem solving skills to support the needs of the executive and other team members. Contract administration skills may also be used at times.
A minimum of a High School diploma is required
A minimum of 6 years of administrative or related experience is required.
Experience in an executive environment, supporting leaders and executives as well as their teams, is required.
Advanced computer skills including word processing, spreadsheet, presentation and database software are required.
Experience with making international and domestic travel arrangements and coordinating on/offsite meetings (including LiveMeeting, TC and VC) are required.
Contract administration skills are a plus.
Excellent verbal and written communication skills are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders.
This position requires organizational skills, exemplary customer service skills, the ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision.
This position requires a demonstrated team player with a record of proactively taking initiative as appropriate.
Must be able to handle confidential matters requiring discretion.
In addition, must demonstrate excellent judgment and the ability to solve problems proactively.
Must present himself/herself in a professional manner at all times, be detail-oriented, thorough and accurate, and well organized.
BE VITAL in your career, Be seen for the talent you bring to your work. Explore opportunities within the Johnson & Johnson Family of Companies.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.